Withdrawal Information and Policies
Students who withdraw from the University, change their status from full-time to part-time, or drop courses without replacing them (unless they keep full-time status) after the semester begins must complete the appropriate forms in the Registrar’s Office. The date of notification is used in the calculation of tuition adjustments. The amount of adjustment is determined in accordance with the schedule below. Fees and audited courses are not adjustable. Students who receive federally funded financial aid will have any refunds determined according to the guidelines issued by the U.S. Department of Education.
Students considering withdrawal before the conclusion of a semester are encouraged to contact the Office of Student Accounts and the Office of Financial Aid in order to obtain a detailed estimate of the financial implication of their withdrawal.
Please not: the add/drop period is as follows:
- Summer, Fall and Spring semesters – first 2 weeks
- Seven-week accelerated programs – first week
Summer, Fall and Spring Semester Courses
| Tuition | Room | Board | ||||
| Withdrawal | Charge | Adjustment | Charge | Adjustment | Charge | Adjustment |
| After the 2nd week and before the end of the 3rd week | 20% | 80% | 20% | 80% | 20% | 80% |
| After the 3rd week and before the end of the 4th week | 40% | 60% | 40% | 60% | 40% | 60% |
| After the 4th week and before the end of the 5th week | 60% | 40% | 60% | 40% | 60% | 40% |
No adjustments will be made after the fifth week of the semester.
Seven-Week Accelerated Courses
| Tuition | ||
|---|---|---|
| Withdrawal | Charge | Adjustment |
| After the 1st week and before the end of the 2nd week | 30% | 70% |
| After the 2nd week and before the end of the 3rd week | 45% | 55% |
| After the 3rd week and before the end of the 4th week | 60% | 40% |
No tuition adjustments will be made after the fourth week of the session.
Recalculating Federal Financial Aid Eligibility
The Financial Aid Office is required by federal statute to recalculate federal financial aid eligibility for students who withdraw, drop out, are dismissed, or take a leave of absence prior to completing 60 percent of a payment period or term. The federal Title IV financial aid programs must be recalculated in these situations.
If a student leaves the institution prior to completing 60 percent of a payment period or term, the Office of Enrollment Management recalculates eligibility for Title IV funds. Changes in enrollment status for those who remain enrolled may also necessitate recalculation of federal Title IV aid previously awarded. For students who withdraw or stop out, recalculation is based on the percentage of earned aid using the following Federal Return of Title IV funds formula: Percentage of payment period or term completed equals the number of days completed up to the withdrawal date divided by the total days in the payment period or term. (Any break of five days or more is not counted as part of the days in the term.) This percentage is also the percentage of earned aid.
Funds are returned to the appropriate federal program based on the percentage of unearned aid using the following formula: Aid to be returned equals (100 percent of the aid that could be disbursed minus the percentage of earned aid) multiplied by the total amount of aid that could have been disbursed during the payment period or term. If a student earned less than was disbursed, the institution (Arcadia University) would be required to return a portion of the funds, and the student would be required to return a portion of the funds. Keep in mind that when Title IV funds are returned the student borrower may owe a debt balance to the institution (Arcadia University). When possible, these adjustments will be made within 15 business days of the last date of attendance but never later than 45 days after the withdrawal date.
If a student earned more aid than was disbursed to him or her, the institution (Arcadia University) would owe the student a post-withdrawal disbursement that must be paid within 120 days of the student’s withdrawal. With your permission, we can disburse these funds and you may choose to accept or decline the additional aid. If you are eligible for a post-withdrawal disbursement, our office will contact you using the contact information you provide on the withdrawal form, if available or via sending a letter to your permanent address. We will do so immediately upon identify you qualify, and will need to receive permission from you within 14 days of receipt.
Students with a credit balance due to adjustments during the R2TV will be issued a refund within 14 business days in the event that this refund was created by title IV aid.
Refunds are allocated in the following order:
- Federal Direct Unsubsidized Stafford Loans
- Federal Direct Subsidized Stafford Loans
- Federal Perkins Loans
- Federal Direct Parent PLUS Loans
- Federal Direct Graduate PLUS Loans
- Federal Pell Grants for which a Return of Funds is required
- Federal Supplemental Opportunity Grants for which a Return of Funds is required
- Other assistance under this Title for which a Return of Funds is required (e.g., LEAP, TEACH)
Unofficial Withdrawal
In the case of unofficial withdrawal, where a student earns all F grades or a combination of F & W grades, the Office of Financial Aid will determine if the student has unofficially withdrawn from the University (for example, a student who did not attend classes without officially leaving the University). In consultation with the Division of Student Success and the Registrar’s Office the Office of Financial aid will do outreach to faculty members to ascertain attendance by student in courses. Depending on the last date of attendance determined, aid awarded to the student may need to be returned.
